Frequently asked questions about Exhibition Stands

At Eldee Expo Experts, we understand that planning and executing a successful exhibition participation is an engaging journey filled with questions and expectations. That's why we've compiled this FAQ section to provide you with clear answers and alleviate any uncertainties. We are here to guide your business and assist you at every step toward an impressive and effective trade show participation.

How far in advance should I start preparing for my trade show stand?

It is recommended to begin preparations at least 4 to 6 months before the event. This gives us the time to create a precise design, place orders, and ensure every detail is meticulously arranged.

What is the process for stand design and construction?

The process starts with a briefing where we discuss your goals and preferences. Afterward, our design team will propose your stand concept, and upon your approval, the actual construction will take place. Your input is incorporated throughout the entire process to ensure the stand meets your expectations. You can find a comprehensive explanation of our process here.

What are the costs for stand design if we consider Eldee as our stand construction company?

At Eldee, we follow a No Cure, No Pay approach for the design phase. This means we fully cover the costs of designing the stand. Our goal is to convince you of the effectiveness and impact of our stand design, without you worrying about initial design expenses. We are committed to delivering a compelling and attractive design that represents your brand in the best possible way. If you only require a design with ownership rights for your use or for construction by another party, we will provide you with a customized quote in advance.

How much does an average exhibition stand cost?

Costs vary depending on the size, complexity, and materials of the stand. A basic stand can cost a few thousand euros, while larger, customized stands will be more expensive. Based on the design and your preferences, we will provide you with a non-binding quote.

Can I use my own design and have you build it?

In most cases, our design team creates a unique design that meets your needs. You can be as involved in the design process as you wish. If you already have a design with ownership rights, you can provide it to us. Sometimes, we may need to make minor adjustments to align it with the exhibition's construction guidelines and safety requirements. If you'd like us to create a design, let's schedule a meeting to discuss your requirements or fill out our briefing form in advance

How do you consider foot traffic flow on the exhibition floor?

IBefore starting the stand design, we examine the exhibition floor plan and the location of your stand. We analyze the walking routes and strategically position your brand name and elements to attract visitors' attention.

Can I reuse my stand?

During the briefing phase, we discuss all your preferences and ideas for the trade show stand. If you'd like to reuse the entire stand or certain components, we take this into account during the design phase.

What are modular stands, and why should I consider them?

Modular stands consist of reusable components that allow us to create a customized stand. We often work with aluminum frames but can also create custom elements from wood or other materials. These flexible designs offer cost-efficiency and versatility. Ask us about the best solution for your needs

How are stand components stored between different events?

Eldee has an XXL warehouse where we store stand components. If you would like to store purchased stand components with us, we would be happy to provide you with a quote.

What are the signing specifications?

After signing the order confirmation, you will receive a signage design from us for your stand. It will include the exact dimensions and file format required for signage. You can also find the general artwork submission requirements on our download page.

What types of signage and print materials can be used for my trade show stand?

Various types of signage and print materials can be used, including banners, posters, textile frames, floor stickers, and personalized panels, to enhance the visual appeal of a trade show stand.

Do you also handle the logistical requests for my stand?

Yes, we provide comprehensive support for logistical requests, including electricity, water connections, and all other necessities for your stand. We create a detailed technical drawing and submit it to the exhibition organizers as part of our extensive service.

What about transportation and installation of the stand?

We arrange transportation of the stand to the exhibition venue and handle the installation on the exhibition floor. Our experienced team ensures the stand is set up correctly according to the design and ready for your event. After the trade show, we also manage the dismantling and return transportation. If you have machinery or other products that require transport, we will refer you to the exhibition organization's logistics partner.

How much time does it take to set up a stand?

The setup time varies depending on the size and complexity of the stand. Based on the stand design, we calculate the required time for preparation and installation. This information helps us determine the setup and dismantling costs.

What if unexpected issues arise during the trade show or if I have a question?

The day before the trade show, we schedule a meeting to personally hand over the stand to you. Together, we thoroughly inspect the stand to ensure it meets your expectations. If you need any last-minute additions, such as adding a logo or requiring extra bar stools, we can often accommodate these requests. Our team remains easily accessible by phone during the event. For inquiries regarding items like using a coffee machine or electrical connections, we can provide telephone assistance. If necessary, one of our team members can also assist you on-site at the trade show. Our goal is to ensure your participation goes as smoothly as possible.